Human Resources/Payroll Associate

This position is primarily responsible for the daily functions associated with the maintenance and processing of the agency’s payroll cycle and administrative support work in the Human Resources Department.

SUPERVISION:

Received:  Works under the direct supervision of the Human Resource Director

Exercised: None.

RATE: $24.72 – $26.94 (Experience will be considered)

JOB RESPONSIBILITIES:

• Collect and enter payroll department spreadsheets from directors for each payroll and enter figures into master spreadsheet to verify payroll totals and notify CFO when ready to submit. Verify payroll preview totals for accuracy and notify Chief Fiscal Officer to accept payroll.
• Maintain employee insurance/benefit enrollments including: enrolling new employees into selected plans; tracking billing, and submit requisitions monthly for payment for all plans. Verifying billing with spreadsheets, totals, and number of enrollees.
• Input new employee records and maintain existing agency employee records within the Human Resources Management System (HRMS), including rate changes, positions, locations, tax withholdings, direct deposit, benefit enrollments. Etc.…
• Calculate and write manual payroll checks as needed.
• Calculate final payroll checks and deductions upon employee end of employment.
• Maintain personnel files in Human Resources including timely filing of payroll/status change forms, and all Human Resources and employee related filing.
• Run reports using HRMS for directors as needed. Verify dates and notify directors of information requirements.
• Provide all employee verifications as requested/ authorized.
• Prepare new employee packets for orientations, and provide occasional backup to Human Resources Director for orientations as needed.
• Provide switchboard coverage as required
• Must possess a valid driver’s license and be able to travel when needed.
• Will maintain professional boundaries with all current, past, and prospective clients, and maintain the confidentiality of clients and staff, in accordance with SNHS policy and procedure.
• Abide by all SNHS Safety policies and procedures.
• Present professional and positive image as a representative of SNHS.
• Responsible for having adequate knowledge of all SNHS programs and will gather sufficient intake information to make referrals to other SNHS programs which are beneficial to the client and his/her family.
• Perform other related duties as required.

REQUIRED SKILLS, EDUCATION/OR EXPERIENCE:

• Associates degree or equivalent business school experience (3-5 years).
• Proficiency in ADP, QuickBooks or equivalent, Microsoft office, and Excel.
• Strong administrative, record keeping, reporting and organizational skills required.
• Ability to work under pressure and successfully complete time sensitive projects.
• Ability to operate, expertly, office equipment including but not limited to computers, printers, copiers, fax machines, telephone systems, and other office machines.
• Strong communication skills, interpersonal and written.
• Ability to maintain strict confidentiality, and HIPPA rules.
• Demonstrated ability to function within a team, with flexibility, commitment and professionalism, and the ability to work independently is required.

PREFERRED EXPERIENCE:

• Advanced knowledge/experience with ADP payroll processes.
• Team oriented, strong customer service skills.