Accounts Payable Assistant

The incumbent of this position is responsible for maintaining the operation of the accounting system for the Fuel Assistance Program.  Responsible for all the aspects of the computer input and output of program data, reports and payments.

SUPERVISION:

Received: Works under the general supervision of the Program Director.

Exercised: none

RATE: $24.03

JOB RESPONSIBILITIES:

• Coordinates the input and output of program data which consists of all client information, vendor bills, sub-contractor invoices and program guidelines.
• Maintains the Accounts Payable function of the FAP program to facilitate accurate and timely vendor payments, reports and client notification.
• Responsible for all computer runs including audit lists, updates, posting, trial balance, check run, bank reconciliation and voiding.
• Responsible for producing various reports and listings.
• Monitor spend down weekly and follow procedures to check with vendors and applicants.
• Oversees the following procedures: emergency call-ins, computer printed correspondence and client case files assigned to data entry personnel.
• Assists Program Director with program planning and implementation of office procedures.
• Will work with Computer Specialist to resolve problems which may arise.
• Must possess a valid driver’s license and be able to travel when needed.
• Will maintain professional boundaries with all current, past, and prospective clients, and maintain the confidentiality of clients and staff, in accordance with SNHS policy and procedure.
• Abide by all SNHS Safety policies and procedures.
• Present professional and positive image as a representative of SNHS.
• Responsible for having adequate knowledge of all SNHS programs and will gather sufficient intake information to make referrals to other SNHS programs which are beneficial to the client and his/her family.
• Perform other related duties as required.

REQUIRED SKILLS AND ABILITIES:

• Knowledge in the use of input and output devices, including CRT and line printers.
• The ability to coordinate the work flow of other office staff people and still maintain a high level of production.
• Possess the skills to work as part of a team, cope with office stress and retain composure.
• The ability to keep cordial relations with co-workers and adjust to changing procedures.

PREFERRED EXPERIENCE:

• Accounting expertise and familiarity with Accounts Payable functions.
• Data entry experience on a PC or Network system.